The Finance Committee of the Acadia Parish Police Jury met in public session at 6:30 P.M. on Wednesday, October 10, 2007, in the Courthouse Building, Police Jury Meeting Room, Crowley.It was motioned and duly seconded that all action items contained in this report were taken, reviewed and discussed by the Finance Committee and are to be presented as agenda items. Motion carried.
JIMMIE PELLERIN-CHAIRMAN
CECELIA CHAMBERS
ABSENT: A. J. CREDEURFinance Committee
Mr. Chuck Mitchell with New Frontier Oil are interested in buying property from the Police Jury in Mermentau to be used as a Waste Disposal Facility.
Have attorneys handle the situation.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMITTEE, THE CHAIRMAN ADJOURNED THE MEETING UNTIL THE NEXT REGULARLY SCHEDULED COMMITTEE MEETING.
The Personnel Committee of the Acadia Parish Police Jury met immediately following the Finance Committee Meeting on Wednesday, October 10, 2007, in the Courthouse Building, Police Jury Meeting Room, Crowley.
It was motioned and duly seconded that all action items contained in this report were taken, reviewed and discussed by the Personnel Committee and are to be presented as agenda items. Motion carried.
Personnel Committee
CECELIA CHAMBERS-CHAIRMAN
ALTON STEVENSON
ABSENT: FELTON MOREAUThe Committee recommended the hiring of Mr. Jarrod James and Mr. Sylvester Carter as Equipment Operators at the Branch Barn at a starting salary of $8.00 per hour provided all hiring requirements are met.
Mr. Robert Bergeaux, Parish Road Manager, stated that Mr. Larry Hebert, Parish Bridge Inspector/Sign Man, will be retiring due to illness. Mr. Bergeaux stated that he contacted DOTD and that we could contract the person from the state who is retired. Bridges are inspected every six months.
It would cost the Parish $3,000 for four weeks and at least three times a year.
Invite Bradley Lavergne to the next Committee Meeting.
The Committee recommended the advertising for a Bridge Inspector/Sign Person for $8.00 per hour.
Discussion ensued regarding the salary of the Human Resource position. Ms. Phyllis Klumpp has agreed to take on the position as well as Planning Commission duties.
The Committee recommended raising Ms. Phyllis Klumpp’s salary to $11.00 per hour effective October 16, 2007.
Mr. Raymond Breaux, Solid Waste Supervisor, recommended hiring Mr. Gus LeJeune at the Acadia Parish Landfill Ms. Judith Pierre-August at the Acadia Parish Recycling Center.
The Committee recommended the hiring of Mr. Gus J. Lejeune as Heavy Equipment Operator at the Acadia Parish Sanitary Landfill at a starting salary of $9.00 per hour and Ms. Judith Pierre-August as Material Handler at the Acadia Parish Recycling Center at a starting salary of $8.00 per hour provided all hiring requirements are met.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMITTEE, THE CHAIRMAN ADJOURNED THE MEETING UNTIL THE NEXT REGULARLY SCHEDULED COMMITTEE MEETING.
The Public Works/Road & Bridge Committee of the Acadia Parish Police Jury met immediately following the Personnel Committee on Wednesday, October 10, 2007, in the Courthouse Building, Police Jury Meeting Room, Crowley.
It was motioned and duly seconded that all action items contained in this report were taken, reviewed and discussed by the Public Works/Road & Bridge Committee and are to be presented as agenda items. Motion carried.
Public Works/Road & Bridge Committee
CECELIA CHAMBERS-CHAIRMAN
JIMMIE PELLERINABSENT: FELTON MOREAU
The Committee revised the agenda to consider request from the Airport Commission for the installation of culverts and Dr. Ed Moody’s property and a report from Karl Aucoin.
Mr. Ron Lawson, Airport Chairman, showed the Committee pictures of erosion around culverts that were installed at the airport. A request has been made by owners of hangars to close in the ditch with a catch basin.
The Committee recommended not to exceed $4,000.00.
The Committee recommended a 25 mph speed limit on Harmon Road between Hwy. 370 (McMillan) and Hwy. 98 (Maxie).
Mr. Karl Aucoin, Parish Road Engineer that a final inspection was made on Phase III B and requested acceptance as substantially complete with a punch list.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMITTEE, THE CHAIRMAN ADJOURNED THE MEETING UNTIL THE NEXT REGULARLY SCHEDULED COMMITTEE MEETING.
The Public Facilities/Building & Grounds Committee of the Acadia Parish Police Jury met immediately following the Public Works/Road & Bridge Committee on Wednesday, October 10, 2007, in the Courthouse Building, Police Jury Meeting Room, Crowley.
It was motioned and duly seconded that all action items contained in this report were taken, reviewed and discussed by the Public Facilities/Building & Grounds Committee and are to be presented as agenda items. Motion carried.
Public Facilities/Building & Grounds Committee
ALTON STEVENSON-CHAIRMAN
JIMMIE PELLERIN
ABSENT: A J CREDEURThe agenda revisions included Chairman attend an architecture meeting a the Crowley Health Unit and repairs to the old jail.
Mr. Joey Webb, Treasurer, stated that the windows at the old jail needed to be dressed up. We may be able to apply for a Louisiana Recovery Grant for $180,000 for that building.
The Committee suggested getting prices for possible sheet metal for windows.
No action was taken on security for the Courthouse.
The Chairman was asked to attend an architecture meeting at the Crowley Health Unit for ideas on building a new health unit.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMITTEE, THE CHAIRMAN ADJOURNED THE MEETING UNTIL THE NEXT REGULARLY SCHEDULED COMMITTEE MEETING.
PUBLIC SAFETY
The President stated that the Dangerous Dog Ordinance that is in affect was done incorrectly and that it would have to be brought back before the Jury in order to make corrections and adopt into the minutes.
Mr. Tom Regan, Crowley City Attorney, would like to see the Cities and Parish have the same wording in the Ordinance.
The President stated that we must correct the Ordinance we have then a meeting could be called to get the wording the same between the municipalities.
The Ordinance will be brought back up at the next regular meeting.
The Solid Waste/Environmental Committee of the Acadia Parish Police Jury met immediately following the Public Facilities/Building & Grounds Committee on Wednesday, October 10, 2007, in the Courthouse Building, Police Jury Meeting Room, Crowley.
It was motioned and duly seconded that all action items contained in this report were taken, reviewed and discussed by the Solid Waste/Environmental Committee and are to be presented as agenda items. Motion carried.
Solid Waste/Environmental Committee
JOHN HUMBLE SR-CHAIRMAN
ALTON STEVENSON
ABSENT: FELTON MOREAUMr. Tim Mader, Mader Engineering, distributed reports on the bid opening held October 9, 2007, for the new Solid Waste Collection Contract.
The best option for the Jury would be Proposal No. 4 with IESI in the amount of $189,085.72 or $2,269,028.64 per year for Fully Automated Collection Service, excluding Bulky Waste and Yard Waste Collection Services.
It has been discussed that the services that have been excluded the Police Jury would have to operate its own waste collection. A total of $550,000 will have to be spent to purchase five trucks for the collection of the excluded services.
IESI Annual Contract Amount = $7.65 x 24,550 x 12 = $2,253,690*
Contractually excluded Waste Collection Services
(by APPJ) = $ 700,000**
SUB TOTAL $2,953,690Current Allied Waste Contract Amount = $6.44 x 24,550x 12=$1,897,224*
Difference: $1,056,466
Estimated Additional Annual Cost: $1,100,000*This amount does not include the cost for Commercial Bin Collection Services for Police Jury owned buildings. Commercial Bin Collection Service in the IESI bid is $15,338.64 per year, or about 0.7% of the IESI total annual cost.
**Estimated annual cost for APPJ to provide these services with its own operation. See attached Schedule A for details.
Schedule A
Preliminary Opinion of Probable Annual Cost for a
Proposed APPJ Waste Collection Services Operation
for Contractually "Excluded" Waste Items1. Annual Contribution to a Replacement Fund for 5*
Waste Collection Trucks (amount set aside each year
to accumulate $660,000**to purchase 5 new
collection trucks in 5 years) $135,000
2. 5 Drivers (wages + benefits) $200,000
3. Full Time Repair Mechanic (wages + benefits) $ 65,000
4. Fuel (5 trucks x 40 gal/day x $3.00/gal x 5 days/wk $156,000
x 52 wks)
5. Tires, Oil Changes, Filters, Routine Maintenance, etc $ 85,000
6. Shop Maintenance $ 5,000
7. Contingencies $ 54,000
TOTAL $700,000****5 new trucks would be purchased now, and the existing grappler truck would be kept as a spare. In five years, when these 5 trucks need to be replaced, the best truck of the five at that time would be kept for a spare, and so on in future replacement years.
**$660,000 is derived from $550,000 inflated at 3% per year for 5 years, and assumes no interest earned on the replacement fund balance.
***$700,000 compares to the competitive bid prices as follows:
The difference in the low bid for Proposal No. 5 (Unlimited and Unrestricted Collection Service) and the low bid for Proposal No. 4 (Fully Automated Collection Service, Excluding Bulky Waste, Yard Waste, C & D Waste, etc.) is:
$309,151.32 - $189,085.72 = $120,065.60 per month = $1,440,787.20 per year,
which is virtually double the preliminary estimated cost for a Parish operation to provide approximately the same (Contractually Excluded) services.
The Committee recommended approval of Proposal No. 4 submitted by IESI in the amount of $189,085.72 for Automated Collection Service with the Parish excluding bulky waste, yard waste & C & D waste at this time.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COMMITTEE, THE CHAIRMAN ADJOURNED THE MEETING UNTIL THE NEXT REGULARLY SCHEDULED COMMITTEE MEETING.
QUICK REFERENCES
NEXT MEETING AGENDA
Email the Web Administrator