CROWLEY, LOUISIANA
AUGUST 3, 2004
THE ACADIA PARISH POLICE JURY met on the above date at 6:30 p.m., in the Police Jury Meeting Room, Courthouse Building, Crowley, Louisiana, in regular session with the President, Cecelia Broussard, presiding. At the request of the President, a moment of silence was offered and the Pledge to the Flag was recited in unison. The roll was called and final attendance was recorded as follows:
ALTON STEVENSON
A J BROUSSARD
CECELIA BROUSSARD
JIMMIE PELLERIN
A J CREDEUR
THOMAS BENOIT
FELTON MOREAU
ABSENT: JOHN HUMBLE SR
A motion was offered by Mr. Felton Moreau, seconded by Mr. A. J. Broussard, to amend the agenda and consider requesting Louisiana Department of Transportation to investigate the installation of traffic signals at the intersection of Highway 100 and 1120 near Egan, consider a request to assist Iota Elementary with the installation of culverts and to receive comments on the Richard Fire Department. Motion carried.
A motion was offered by Mr. Jimmie Pellerin, seconded by Mr. Alton Stevenson, to approve the Minutes of the July 6, 2004, Regular Police Jury Meeting, and the July 13, 2004, Special Police Jury Meeting. Motion carried.
Addresses by Jimmy Genovese, Candidate for Third Circuit Court of Appeal and Senator Don Cravens, Candidate for Congress were received.
APPOINTMENTS
RESOLUTION
BY MESSRS: FELTON MOREAU AND A J CREDEUR
BE IT RESOLVED: by the Acadia Parish Police Jury in regular session duly convened this 3rd day of August, 2004, does hereby appoint MR. BILLY CROCHET to the Bayou Des Cannes-Nezpique Drainage District for a four year term effective August, 2004.
ADOPTED: AUGUST 3, 2004
ATTEST:
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
COMMUNITY/ECONOMIC DEVELOPMENT
A presentation was made on a new geographic information system for the Parish by Mr. Stephen Broussard, Director of I-Acadia and Mr. Stan McGee, Director of Acadiana Regional Development District.
As part of the plan, the Department of Homeland Security would provide either the services or the funds to develop the basic scope of work most of which includes the geocoding of the base map. Addendums to the plan included additional Parish specific geography, Parish Road priority program, automation of work orders and schedules, solid waste management and mosquito control automation. Total additional cost was estimated at $43,000.00.
RESOLUTION
BY MESSRS: ALTON STEVENSON AND A J CREDEUR
BE IT RESOLVED: by the Acadia Parish Police Jury in regular session duly convened this 3rd day of August, 2004, does hereby authorize the Secretary to execute a service agreement with the Acadiana Regional Development District to perform basic services set forth in the scope of work for Acadia Parish relative to the geographic information system.
ADOPTED: AUGUST 3, 2004
ATTEST:
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
ELECTIONS
The following resolution was offered by Mr. A. J. Credeur and seconded by Mr. Jimmie Pellerin:
RESOLUTION
A resolution ordering and calling a special election to
be held in the Parish of Acadia, State of Louisiana, to
authorize the levy of a special tax therein; making
application to the State Bond Commission in connection
therewith; and providing for other matters in connection
therewith.
BE IT RESOLVED by the Police Jury of the Parish of Acadia, State of Louisiana (the “Governing Authority”), acting as the governing authority of the Parish of Acadia, State of Louisiana (the “Parish”), that:
SECTION 1. Election Call. Subject to the approval of the State Bond Commission, and under the authority conferred by Article VI, Sections 30 and 32 of the Constitution of the State of Louisiana of 1974, the applicable provisions of Chapter 5, Chapter 6-A and Chapter 6-B of the Louisiana Election Code, and other constitutional and statutory authority, a special election is hereby called and ordered to be held in the Parish on TUESDAY, NOVEMBER 2, 2004, between the hours of six o’clock (6:00) a.m., and eight o’clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there shall be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following proposition, to-wit:
PROPOSITION
SUMMARY: 10 YEAR, 1-1/2 MILLS PROPERTY TAX
FOR THE PURPOSE OF PROVIDING FUNDS TO MATCH
FEDERAL AND STATE FUNDS ALLOCATED TO ACADIA
PARISH FOR SERVICES TO THE ELDERLY, INCLUDING
THE ESTABLISHMENT AND MAINTENANCE OF CENTERS
FOR SENIOR CITIZENS.
Shall the Parish of Acadia, State of Louisiana (the
“Parish”), be authorized to continue to levy a one
and one-half (1-1/2) mills tax on the property
subject to taxation in the Parish for a period of ten
(10) years, beginning with the year 2005 and ending
with the year 2014, for the purpose of providing
funds to match federal and state funds allocated to
Acadia Parish for services to the elderly, including the
establishment and maintenance of centers for senior
citizens?
SECTION 2. Publication of Notice of Election. A Notice of Special Election shall be published in the Rayne Acadian Tribune, a weekly (published on Thursday) newspaper of general circulation within the Parish, published in Rayne, Louisiana, and being the official journal of the Parish, once a week for four consecutive weeks, with the first publication to be made not less than forty-five (45) days nor more than ninety (90) days prior to the date of the election, which Notice shall be substantially in the form attached hereto as “Exhibit A” and incorporated herein by reference the same as if it were set forth herein in full.
SECTION 3. Canvass. This Governing Authority shall meet at its regular meeting place, the Police Jury Room of the Courthouse, Crowley, Louisiana, on TUESDAY, NOVEMBER 16, 2004, at SIX-THIRTY O’CLOCK (6:30) P.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election.
SECTION 4. Polling Places. The polling places set forth in the aforesaid Notice of Special Election are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, will be the same persons as those designated in accordance with law.
SECTION 5. Election Commissioners; Voting Machines. The officers designated to serve as Commissioners-in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, shall hold the special election as herein provided, and shall make due returns of said election for the meeting of the Governing Authority to be held on Tuesday, November 16, 2004, as provided in Section 3 hereof. All registered voters in the Parish will be entitled to vote at the special election, and voting machines shall be used.
SECTION 6. Authorization of Officers. The Secretary of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furnish to said election officers in ample time for the holding of said election and the President and/or Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the election, including but not limited to, appropriate submission to the Federal Department of Justice under Section 5 of the Federal Voting Rights Act of 1965, as amended.
SECTION 7. Furnishing Election Call to Election Officials. Certified copies of this resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines of Acadia Parish and the Registrar of Voters of Acadia Parish, as notification of the special election, in order that each may prepare for said election and perform their respective functions as required by law.
SECTION 8. Application to State Bond Commission. Application is made to the State Bond Commission for consent and authority to hold the special election as herein provided, and in the event said election carries for further consent and authority to levy and collect the special tax provided for therein. A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.
This resolution having been submitted to a vote, the vote thereon was as follows:
YEAS: Alton Stevenson, A. J. Broussard, Cecelia Broussard, Jimmie Pellerin, A. J. Credeur, Cade Benoit and Felton Moreau.
NAYS: None.
ABSENT: John Humble, Sr.
And the resolution was declared adopted on this, the 3rd day of August, 2004.
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
FINANCE
A motion was offered by Mr. Alton Stevenson, seconded by Mr. Cade Benoit, to approve a grant in the amount of $500.00 to the Crowley Chamber to co-sponsor the Acadia Parish Health Fair. Motion carried.
RESOLUTION
BY MESSRS: A J CREDEUR AND JIMMIE PELLERIN
WHEREAS, any local Public Procurement Unit within the State of Louisiana as defined in LSA-R.S. 38:2212.1F and/or 39:1701, et seq., is authorized to purchase materials and services as needed under Acadia Parish’s approved contracts and blanket purchase orders, and
WHEREAS, such cooperative purchasing between any local Public Procurement Unit within the State of Louisiana is authorized pursuant to LSA-R.S. 38:2212.1F and R.S. 39:1701 et seq.
THEREFORE, BE IT RESOLVED by the Acadia Parish Police Jury in regular session duly convened on this the 3rd day of August, 2004:
SECTION 1. That the Police Jury authorize the Secretary to grant approval to any local Public Procurement Unit within the State of Louisiana as defined in LSA - R.S. 39:1701, to purchase materials and services, as needed under Acadia Parish approved contracts and blanket purchase orders;
SECTION 2. That the financial obligations for such purchases must be met by the requesting Purchasing authority of the local Public Procurement Unit within the State of Louisiana as defined in LSA-R.S. 38:2212.1F and/or 39:1701, et seq.
ADOPTED: AUGUST 3, 2004
ATTEST:
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
RESOLUTION
BY MESSRS: JIMMIE PELLERIN AND A J BROUSSARD
WHEREAS, the Acadia Parish Clerk of Court advertised for bids in the Official Journal for one (1) New Isle Saver Optimal High Density Storage 12' -7" x 14'-0"L x 88"H:
WHEREAS, bid received was as follows:
BIDDER BID
J. W. Dolly Co. $42,000.00
THEREFORE, BE IT RESOLVED by the Acadia Parish Police Jury in regular session duly convened on this the 3rd day of August, 2004, does hereby accept the bid submitted by J. W. Dolly Co., in the amount of Forty-two Thousand and 00/100 ($42,000.00) Dollars.
BE IT FURTHER RESOLVED that the President of this Police Jury be and he is hereby empowered, authorized and directed to execute a contract with J. W. Dolly Co., on behalf of, in the name and under the seal of the Acadia Parish Police Jury relative to said purchase.
ADOPTED: AUGUST 3, 2004
ATTEST:
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
A motion was offered by Mr. Jimmie Pellerin, seconded by Mr. Cade Benoit, to authorize $5,000.00 for Contract Labor to provide additional nursing staff at the Parish Community Clinic and further authorize Mr. Credeur and the Community Clinic Director to meet with the Acadia-St. Landry Hospital Officials to discuss accommodations in Church Point. Motion carried.
HEALTH AND SAFETY
RESOLUTION
BY MESSRS: A J CREDEUR AND A J BROUSSARD
BE IT RESOLVED: by the Acadia Parish Police Jury in regular session duly convened this 3rd day of August, 2004, does hereby authorize Mr. John Quebodeaux, the Director of Emergency Preparedness and Homeland Security, to contract with O’Brien Group to conduct full scale training exercise for the Department.
ADOPTED: AUGUST 3, 2004
ATTEST:
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
Mr. Quebodeaux announced the Annual Household Hazardous Waste Day would be conducted August 7th at the Rice Arena. He advised that he would be meeting with the Rice Arena Committee to discuss future accommodations for the event. The event is slated for 8:00 a.m. to 12:00 Noon.
Mr. Quebodeaux also indicated that the Storm Debris Removal Contract was executed by the President and duly recorded this past week.
He advised members that the satellite system service for the emergency operations system was discontinued due to lack of use.
Accommendations were given to the Richard Fire Department for having lowered their ratings from seven to four following a recent evaluation by the fire rating bureau.
PERSONNEL
A motion was offered by Mr. Alton Stevenson, seconded by Mr. Jimmie Pellerin, to approve the request for overtime pay for Magadeline Savoy to assist with the Parishes immunization blitz sponsored by the Office of Public Health. Motion carried.
A motion was offered by Mr. Alton Stevenson, seconded by Mr. Felton Moreau, to approve the request for meritorious sick leave for Monique Touchet in the amount of 60 days as recommended by her immediate supervisor and as provided for in the Parish’s Personnel Policy. Motion carried.
A motion was offered by Mr. Alton Stevenson, seconded by Mr. A. J. Credeur, to appoint a Committee consisting of the following people to facilitate requests for proposals for group health insurance: A. J. Broussard, Chairman, Katry Martin, Secretary, Cecelia Broussard and Cade Benoit. Motion carried.
PUBLIC FACILITIES/BUILDING & GROUNDS
RESOLUTION
BY MESSRS: ALTON STEVENSON AND A J BROUSSARD
BE IT RESOLVED: by the Acadia Parish Police Jury in regular session duly convened this 3rd day of August, 2004, does hereby authorize Architect Mark Lalande to advertise for proposals to construct a minimum 160 bed jail complex and administrative service area.
BE IT FURTHER RESOLVED that the following components be provided as a means to fund the estimated Six Million Dollar project: $2.5 million sale of long term bonds, $1 million cash reserves and $2.4 million from sale of property.
ADOPTED: AUGUST 3, 2004
ATTEST:
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
RESOLUTION
BY MESSRS: A J BROUSSARD AND ALTON STEVENSON
WHEREAS, D. Hicks Consulting advertised for bids in the Official Journal for the Acadia Parish Courthouse Electrical Upgrade including Alternate No. 1.
WHEREAS, bid received was as follows:
BIDDER BASE BID ALTERNATE NO. 1 TOTAL
H & H Electric $204,390.85 $27,711.50 $232,102.35
Prevost Electric $267,895.00 $35,000.00 $302,895.00
E. P. Breaux Electric $390,000.00 $21,500.00 $411,500.00
THEREFORE, BE IT RESOLVED by the Acadia Parish Police Jury in regular session duly convened on this the 3rd day of August, 2004, does hereby accept the bid submitted by H & H Electric in the amount of Two Hundred Four Thousand Three Hundred Ninety and 85/100 ($204,390.85) Dollars and Alternate No. 1 in the amount of Twenty-seven Thousand Seven Hundred Eleven and 50/100 ($27,711.50) Dollars for a total contract price of Two Hundred Thirty-two Thousand One Hundred Two and 35/100 ($232,102.35) Dollars.
BE IT FURTHER RESOLVED that the President of this Police Jury be and he is hereby empowered, authorized and directed to execute a contract with H & H Electric, on behalf of, in the name and under the seal of the Acadia Parish Police Jury relative to said project.
BE IT FURTHER RESOLVED that the General Fund Budget be amended to include the additional cost of the project and any associated engineering charges.
ADOPTED: AUGUST 3, 2004
ATTEST:
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
PUBLIC WORKS/ROAD & BRIDGE
Engineer Karl Aucoin presented revised cost estimates to construct the bridge crossing Bayou Plaquemine at Indigo/Morrow Road.
RESOLUTION
BY MESSRS: A J CREDEUR AND A J BROUSSARD
BE IT RESOLVED: by the Acadia Parish Police Jury in regular session duly convened this 3rd day of August, 2004, does hereby authorize Aucoin & Associates to prepare plans and specifications to construct an all concrete bridge structure over Bayou Plaquemine on Indigo Road at a total estimated cost $413,460.00.
BE IT FURTHER RESOLVED that the Sales Tax Road Fund be amended to include the additional cost over and above what was appropriated in the 2004 Budget for said project.
ADOPTED: AUGUST 3, 2004
ATTEST:
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
RESOLUTION
BY MESSRS: FELTON MOREAU AND A J CREDEUR
BE IT RESOLVED: by the Acadia Parish Police Jury in regular session duly convened this 3rd day of August, 2004, does hereby empower, authorize & direct the President to execute Change Order No. 1 for patching and chip seal project to add additional roads in several districts at an estimated cost of One Hundred Sixty-nine Thousand Four Hundred Ten and 00/100 ($169,410.00) Dollars.
ADOPTED: AUGUST 3, 2004
ATTEST:
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
A motion was offered by Mr. A. J. Credeur, seconded by Mr. Alton Stevenson, to approve the request made by the Village of Mermentau to waive the permit conditions and allow for the open cut method to install a 4" sewer line on Fourth Street in Mermentau and further authorize the waiver of permit fees associated with said work. Motion carried.
A motion was offered by Mr. Felton Moreau, seconded by Mr. A. J. Broussard, to approve the additional cost of repairs to Vie Terre Beau Bridge which resulted from unexpected deterioration. Motion carried.
A motion was offered by Mr. Felton Moreau, seconded by Mr. Jimmie Pellerin, to approve the purchase of pipe in the amount of $3,200.00 to repair the drain crossing on Tepetate Road. Motion carried.
RESOLUTION
BY MESSRS: A J CREDEUR AND FELTON MOREAU
BE IT RESOLVED: by the Acadia Parish Police Jury in regular session duly convened this 3rd day of August, 2004, does hereby authorize the President to execute an Intergovernmental Agreement with Consolidated Gravity Drainage District #1 to repair Pelican Road.
ADOPTED: AUGUST 3, 2004
ATTEST:
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
A motion was offered by Mr. A. J. Credeur, seconded by Mr. Felton Moreau, to approve the Emergency Work Report for the month of June, 2004. Said expenditures to be in the amount of $156.37. Motion carried.
A motion was offered by Mr. Felton Moreau, seconded by Mr. A. J. Credeur, to authorize repairs to used one-ton road maintenance vehicles at an estimated cost of $3,000.00. Motion carried.
RESOLUTION
BY MESSRS: A J CREDEUR AND CADE BENOIT
BE IT RESOLVED: by the Acadia Parish Police Jury in regular session duly convened this 3rd day of August, 2004, does hereby authorize Engineer Ryan Fuselier to investigate conditions and make recommendations to stabilize the roadside embankment common with the drainage ditch along Standard Mill Road.
ADOPTED: AUGUST 3, 2004
ATTEST:
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
RESOLUTION
BY MESSRS: A J BROUSSARD AND A J CREDEUR
WHEREAS, the Police Jury is of the opinion that a serious and dangerous traffic condition exists at the intersection of the Egan and Estherwood Highways they being LA Highway 100 and LA Highway 1120, and
WHEREAS, existing caution lights and stop signs are located at said intersection and the conditions remain dangerous.
WHEREAS, the Police Jury is of the opinion that different signaling devices may enhance the safety of said intersection.
THEREFORE, BE IT RESOLVED by the Acadia Parish Police Jury in regular session duly convened on this the 3rd day of August, 2004, does hereby request the Louisiana Department of Transportation and Development, through its District Engineer Mr. Bill Fontenot, inspect the conditions at the intersection of LA 100 and 1120, the Egan and Estherwood Highways.
BE IT FURTHER RESOLVED that the installation of permanent stop lights be considered for installation at said intersection.
BE IT FURTHER RESOLVED that a response to this request be presented in an urgent fashion to the Police Jury for dissemination to local residents.
ADOPTED: AUGUST 3, 2004
ATTEST:
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
RESOLUTION
BY MESSRS: FELTON MOREAU AND A J CREDEUR
BE IT RESOLVED: by the Acadia Parish Police Jury in regular session duly convened this 3rd day of August, 2004, does hereby authorize the President to execute an Intergovernmental Agreement with the Acadia Parish School Board to assist with drainage improvements at Iota Elementary.
ADOPTED: AUGUST 3, 2004
ATTEST:
/s/ Katry Martin /s/ Cecelia S. Broussard
KATRY MARTIN CECELIA S. BROUSSARD
SECRETARY-TREASURER PRESIDENT
The Sales Tax Report was presented for the month of July, 2004. The report indicated a gross receipt of $439,495.30 an increase of $85,486.06 from July, 2003.
COMMENTS FROM THE PUBLIC
Engineer Ryan Fuselier gave a brief update on the plans to repair the bridge on St. Margaret Road.
The President announced a meeting would be held Thursday at 6:00 P.M., to discuss matters regarding a Parish employee. The President also announced an upcoming meeting to be held with the Police Jury Association representatives regarding the Parish’s Organizational Chart and provided an update on the purchase of property from 5-H Farms.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE MEETING, THE MOTION WAS OFFERED DULY SECONDED, THAT THE MEETING ADJOURN UNTIL THE NEXT REGULARLY SCHEDULED MEETING OF AUGUST 17, 2004, AT THE HOUR OF 6:30 P.M.
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