Minutes

CROWLEY, LOUISIANA

APRIL 13, 2010

THE ACADIA PARISH POLICE JURY met on the above date at 6:30 p.m., in the Police Jury Meeting Room, Courthouse Building, Crowley, Louisiana, in regular session with the President, A. J. Credeur, presiding. At the request of the President, a moment of silence was offered and the Pledge to the Flag was recited in unison. The roll was called and final attendance was recorded as follows:

THOMAS BENOIT

A J BROUSSARD

A J CREDEUR

FELTON MOREAU

JOHN QUEBODEAUX

KERMIT RICHARD

THOMAS SONNIER

ALTON STEVENSON

A motion was offered by Mr. John Quebodeaux, seconded by Mr. Felton Moreau and carried, to dispense with the reading of the Minutes of the regular meeting held March 9, 2010.

A motion was offered by Mr. John Quebodeaux, seconded by Mr. Cade Benoit and carried, to authorize the re-advertisement for RPF=s for Administrative Consultants for the Gustav/Ike CDBG Disaster Recovery Program.

RESOLUTION

BY MESSRS: JOHN QUEBODEAUX AND CADE BENOIT

SECTION 1

WHEREAS, the Acadia Parish Police Jury has been advised that the selection criteria for administrative consultants must be changed to conform to the LRA suggested selection criteria dated March 17, 2010 and that the administrative services procurement must be re procured to conform to the LRA suggested criteria; and

WHEREAS, the projects to be applied for under the CDBG Disaster Recovery Program will require consultants; and

WHEREAS, the Program requires that a procurement process be established by the Parish of Acadia; and,

WHEREAS, the procurement process requires a selection committee to be designated to review and recommend to the Parish the professional firms most qualified to perform the duties as required.

All responses to the proposal will be evaluated according to the following criteria and corresponding numerical rating system. The maximum number of points is 100. The proposals will be evaluated on the basis of written materials. Sufficient information must be included in the proposal to assure the correct rating. Incomplete or incorrect information may result in a lower evaluation.

a. Selection Criteria:

(1) Proposal Costs 15 Pts.

Required Price Consideration

The lowest priced proposal will receive the maximum points for price. Other, more expensive proposals will receive reduced amounts of points awarded for the price based on the following formula with rounding to the nearest tenth.

Lowest Proposal x Total Possible Pts. = Pts. Allocated to an expensive proposal

More expensive proposal

SECTION B: Non Cost Evaluation

Non Cost Evaluation Factors

Below are six non cost evaluation factors for using in a rating system. The total points are the maximum numerical points allowable under each factor. Under each factor are sub factors with maximum points assigned. Proposers are to be graded within each sub factor from 0 to the maximum point and then totaled for each factor.

1. Personnel qualifications 15 Pts.

$ Consideration can be given to a combination of education attainment and years of CDBG experience of proposer=s staff. 10pts.

$ Consideration can be given to particular types of experience relevant to the Disaster Recovery proposal. 5pts.

2. Management capability 10 Pts.

$ Consideration can be given to employee=s depth of skills of proposer. 2pts.

$ Consideration can be given to the number of employees proposers will devote to this proposal. 2pts.

$ Consideration can be given to the length of time proposers have been in business. 2pts.

$ Consideration can be given to diversity of experience proposers have in conducting federal grant programs. 2pts.

$ Consideration can be given to financial capacity of the firm to undertake the contract. 2pts

3. Prior Experience 20 Pts.

$ Consideration can be given to the number and types of local government proposers have worked with in the past. 10pts.

$ Consideration can be given to the number of CDBG projects proposers have completed relevant to the DR proposal. 5pts.

$ Consideration can be given to the diversity of types of programs [housing, public facilities, economic development] proposer has conducted in the past. 5pts.

4. Technical excellence 15 Pts.

$ Consideration can be given to the proposer=s knowledge of the CDBG program. 5pts.

$ Consideration can be given to the proposer=s staff expertise in particular CDBG program areas [acquisition, housing rehabilitation, financial management etc.] 5pts.

$ Consideration can be given to the proposer=s unique contributions or processes developed in the conduct of previous CDBG programs. 5pts.

5. Past performance 20 Pts.

$ Consideration can be given to the number and quality of proposer=s references attesting to the quality of work with previous CDBG grants.

Greater than 50 CDBG Projects 20Pts.

25-49 CDBG Projects 10Pts.

0-24 CDBG Projects 5Pts.

The Acadia Parish Police Jury shall authorize proposers, if necessary, to provide information on problems encountered on the identified contracts and the proposer corrective actions. In the case of proposer(s) without a record of relevant past performance or for whom information on past performance is not available, the proposer may not be evaluated favorably or unfavorably on past performance.

6. Compliance with solicitation requirements 5 Pts.

$ Consideration can be given to the proposer=s understanding of the scope of the work to be performed. 3pts.

$ Consideration can be given to the proposer=s completeness in its submission to the RFP. 2pts.

The selection of the finalists to be interviewed, if any is required, will be based on an evaluation of the written responses. The award will be made to the most qualified offerer whose qualification statement is deemed most advantageous to the community, all factors considered. Unsuccessful offerers will be notified as soon as possible.

TOTAL POINTS. FOR REQUIRED AND OPTIONAL CONSIDERATION 100 PTS

NOW THEREFORE BE IT RESOLVED, by the Acadia Parish Police Jury does hereby designate the following persons as the LCDBG Disaster Recovery Program Professional Services Selection Committee to review and rank administrative Consulting Firms in conformance with the following selection criteria:

Cade Benoit

Thomas Sonnier

Felton Moreau

BE IT FURTHER RESOLVED, by the Acadia Parish Police Jury that the selection criteria is hereby designated as the criteria whereby all administrative consulting proposals will be evaluated.

BE IT ALSO RESOLVED THAT THE SELECTION of those services be advertised one time in the official journal and one time in the metropolitan newspaper and that the selection be scheduled for May 11, 2010.

Passed and adopted by the Parish of Acadia, State of Louisiana, on this 13^th day of April, 2010 by the following votes:

YEAS: Alton Stevenson, A. J. Broussard, Kermit Richard, John Quebodeaux, Thomas Sonnier, Cade Benoit, and Felton Moreau.

NAYS: None.

ABSTAINED: None.

ABSENT: None.

ATTEST:

/s/ Terry L. Lacombe /s/ A. J Credeur

TERRY L. LACOMBE A. J. CREDEUR

SECRETARY-TREASURER PRESIDENT

RESOLUTION

BY MESSRS: JOHN QUEBODEAUX AND KERMIT RICHARD

A RESOLUTION AUTHORIZING THE POLICE JURY PRESIDENT TO ENTER INTO THE REQUIRED FIRST AMENDMENT TO THE COOPERATIVE ENDEAVOR AGREEMENT WITH THE LA DIVISION OF ADMINISTRATION, OFFICE OF COMMUNITY DEVELOPMENT-DISASTER RECOVERY UNIT TO SECURE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DISASTER RECOVERY FUNDS; AND, TO AUTHORIZE THE PARISH PRESIDENT TO SIGN ANY AND ALL DOCUMENTS REQUIRED IN THE SUBMISSION OF THE REQUIRED APPLICATIONS AND SUBSEQUENT ADMINISTRATION OF THE PROGRAM.

WHEREAS, the Acadia Parish Police Jury and OCD entered into an Agreement effective March 19, 2009, which made available up to One Million, Three Hundred Eighty-One Thousand, One Hundred Sixty-Seven and 00/100 ($1,381,167.00) Dollars for the purpose of funding activities under the parish-Implemented Recovery Program in the Parish; and

WHEREAS, pursuant to 74 FR 41146-01, a second allocation of funds were appropriated to the HUD CDBG Program for use through the State of Louisiana for disaster recovery efforts from Hurricanes Gustav and Ike; and

WHEREAS, Action Plan Amendment Number 1 to Louisiana=s initial Action Plan for the Utilization of CDBG Funds in Response to Hurricanes Gustav and Ike, which was approved by HUD on July 25, 2009, details the Parish-Implemented Recovery Program using funds from the first allocation and the anticipated second allocation; and

WHEREAS, Action Plan Amendment Number 2 of Louisiana=s Action Plan for the Utilization of CDBG Funds in Response to Hurricanes Gustav and Ike, which provides for the use of funds from the second allocation within the guidelines originally set forth for the Parish-Implemented Recovery Program in Action Plan Amendment Number 1, was approved by HUD on December 1, 2009; and

WHEREAS, a First Amendment to the Cooperative Endeavor Agreement implementing Grant under the CDBG-Disaster Recovery Program has been drafted for execution between the Acadia Parish Police Jury and the State of Louisiana Division of Administration, Office of Community Development-Disaster Recovery Unit to make available an additional One Million, One Hundred Thirty-Two Thousand, Five Hundred Ninety-Two and 00/100 ($1,132,592.00) Dollars, which provides for the use of funds from the second allocation; bringing the total parish allocation to Two Million Five Hundred Thirteen Thousand, Seven Hundred Fifty-Nine ($2,513,759.00) Dollars.

NOW, THEREFORE BE IT FURTHER RESOLVED by the Acadia Parish Police Jury that, Police Jury President, A. J. Credeur, be hereby authorized to enter into the First Amendment to the Cooperative Endeavor Agreement with the LA Division of Administration, Office of Community Development-Disaster Recovery Unit to secure Community Development Block Grant (CDBG) Disaster Recovery funds and to sign any and all documents required in the submission of the required applications and subsequent administration of the program.

Passed and adopted by the Parish of Acadia, State of Louisiana, on this the 13^th day of April, 2010 by the following votes:

YEAS: Alton Stevenson, A. J. Broussard, Kermit Richard, John Quebodeaux, Thomas Sonnier, Cade Benoit, and Felton Moreau.

NAYS: None.

ABSTAINED: None.

ABSENT: None.

ATTEST:

/s/ Terry L. Lacombe /s/ A. J Credeur

TERRY L. LACOMBE A. J. CREDEUR

SECRETARY-TREASURER PRESIDENT

Mr. John Richard and Mr. Danny McGee addressed the Police Jury regarding a letter of support for Mr. Richard under the Affordable Rental Program.

RESOLUTION

BY MESSRS: THOMAS SONNIER AND FELTON MOREAU

WHEREAS, the Consolidated Security Disaster Assistance and Continuing Appropriations Act of 2009 (Public Law 110-329) enacted on September 30, 2008, made available Community Development Block Grant (CDBG) funds for Hurricanes Gustav and Ike, and

WHEREAS, the Louisiana Recovery Authority (LRA) has allocated Fifty Million ($50,000,000.00) Dollars of the CDBG funding for the development of Affordable Rental Housing in the designated disaster parishes of Louisiana, and

WHEREAS, John Richard is proposing to submit and application to the LRA for funding through the Affordable Rental Housing program for a development in Acadia Parish, Louisiana.

NOW, THEREFORE BE IT RESOLVED, that the Acadia Parish Police Jury does hereby adopt this resolution of support for the proposed Affordable Rental Housing project being proposed by John Richard.

YEAS: Alton Stevenson, A. J. Broussard, Kermit Richard, John Quebodeaux, Thomas Sonnier, Cade Benoit, and Felton Moreau.

NAYS: None.

ABSTAINED: None.

ABSENT: None.

ADOPTED: April 13, 2010.

ATTEST:

/s/ Terry L. Lacombe /s/ A. J. Credeur

TERRY L. LACOMBE A. J. CREDEUR

SECRETARY-TREASURER PRESIDENT

The Acadia Parish Convention & Visitors Commission recommended the appointment of Mrs. Charlotte Miller to replace Mrs. Francis Bihm as a member of the Board of Directors for the Commission.

A motion was offered by Mr. Thomas Sonnier, seconded by Mr. Alton Stevenson and carried, to table this item.

RESOLUTION

BY MESSRS: KERMIT RICHARD AND A. J. BROUSSARD

BE IT RESOLVED by the Acadia Parish Police Jury in regular session duly convened this 13^th day of April, 2010, does hereby re-appoint MR. E PAUL BROUSSARD to the Acadia Parish Convention & Visitors Commission effective April, 2010.

ADOPTED: APRIL 13, 2010

ATTEST:

/s/ Terry L. Lacombe /s/ A. J. Credeur

TERRY L. LACOMBE A. J. CREDEUR

SECRETARY-TREASURER PRESIDENT

RESOLUTION

BY MESSRS: JOHN QUEBODEAUX AND KERMIT RICHARD

WHEREAS, the Police Jury received proposals for the grinding of wood waste at the Acadia Parish Sanitary Landfill, and

WHEREAS, the following proposals were received:

BIDDER BID

Guidry Construction Inc. of Lafayette $82,327.00

TFR Enterprises $38,827.20

THEREFORE, BE IT RESOLVED by the Acadia Parish Police Jury in regular session duly convened on this the 13^h day of April, 2010, does hereby accept the proposal submitted by TFR Enterprises in the amount of $38,827.20 for the grinding of wood waste at the Acadia Parish Sanitary Landfill.

ADOPTED: APRIL 13, 2010

ATTEST:

/s/ Terry L. Lacombe /s/ A. J. Credeur

TERRY L. LACOMBE A. J. CREDEUR

SECRETARY-TREASURER PRESIDENT

The Police Jurors were advised by the President, Mr. A. J. Credeur, that the Acadia Parish Police Jury would not be receiving a CDBG grant in the amount of $800,0000.00 to be placed towards the construction of a new Acadia Parish Health Unit.

A motion was offered by Mr. Alton Stevenson, seconded by Mr. Cade Benoit and carried, to instruct the Secretary-Treasurer to contact the bonding firm of Foley & Judell, L. L. P., to begin working on a bond proposal with the funds to be used for the construction of the New Acadia Parish Health Unit.

A motion was offered by Mr. John Quebodeaux, seconded by Mr. Alton Stevenson and carried, to accept the following recommendations of the Building and Grounds Committee:

1. That the Police Jury authorize the electrical engineer, Darrell Hicks, prepare plans and specifications and receive proposals for electrical work to be done at the Acadia Parish Courthouse and the Old Jail facility.

2. That the Parish Jury accept the proposal of Triple T in the amount of $7,710.75 for installation of generators at various Parish owned facilities.

The following ordinance was offered by Felton Moreau and seconded by Thomas

Sonnier:

ORDINANCE #990

An ordinance providing for the creation of Northwest Acadia Parish Recreation District, State of Louisiana, defining and describing the boundaries thereof, designating the governing authority thereof, and providing for other details in connection therewith.

WHEREAS, acting upon its own initiative, the Police Jury of the Parish of Acadia, State of Louisiana (the APolice Jury@) has, after careful consideration, found and determined it to be in the best interests of the citizens and taxpayers of the Parish of Acadia, State of Louisiana, to create a new recreation district to be known as ANorthwest Acadia Parish Recreation District, State of Louisiana@, to include all of the territory as set forth in Section 1 of this ordinance; and

WHEREAS, this Police Jury is authorized by law to create such a district; provided that no such district shall extend into the corporate limits of a municipality without the consent of the governing authority; and

WHEREAS, the Town of Iota will be located within the boundaries of the proposed District and this Police Jury has been advised that the governing authority of the Town will approve its inclusion in the near future;

NOW, THEREFORE, BE IT RESOLVED by the Police Jury of the Parish of Acadia, State of Louisiana (the "Police Jury"), acting as the governing authority of the Parish of Acadia, State of Louisiana (the "Parish"), that:

SECTION 1. Under and by virtue of the authority conferred by Article VI, Section 19 of the Constitution of the State of Louisiana of 1974, Sections 4562 to 4566, of Title 33 of the Louisiana Revised Statutes of 1950, as amended (R.S. 33:4562-4566), and other constitutional and statutory authority, a recreation district is hereby created within the Parish, which recreation district shall comprise and embrace all of that territory located within Wards 4 and 7 of the Parish (including the Town of Iota, but excluding any territory encompassed by the boundaries of the City of Eunice as the boundaries of said City are presently constituted).

SECTION 2. The said recreation district hereby created shall be and is hereby designated as A Northwest Acadia Parish Recreation District, State of Louisiana@, and, as thus created, shall constitute a body corporate and political subdivision of the State of Louisiana, and as such, shall have all the rights, powers and privileges granted and conferred by the Constitution and laws of the State of Louisiana, including the authority to incur debt, to issue bonds and to levy taxes.

SECTION 3. In accordance with the provisions of Section 4564 of Title 33 of the Louisiana Revised Statutes of 1950 (R.S. 33:4564), this Police Jury shall appoint five (5) qualified persons as Commissioners to the Board of Commissioners of said Recreation District, and said Commissioners shall remain in office as such during the respective terms to be set at the time of appointment in accordance with law.

The Commissioners, when appointed, shall constitute a Board of Commissioners of said District and be the governing authority thereof, and shall have all the powers and privileges granted and conferred by the Constitution and statutes of the State of Louisiana during their respective terms of office and until their successors are duly appointed and have qualified. Upon the expiration of the term of office of any initial Commissioner, this Governing Authority shall appoint a successor for a term of five (5) years.

SECTION 4. The domicile of said Recreation District be and the same is hereby designated as Rural Iota, Louisiana, which domicile is within the corporate limits of said Recreation District.

SECTION 5. In the event any of the provisions or items of this ordinance or the application thereof are held invalid, the validity or defect shall not affect the other provisions, items or applications of this ordinance, and the provisions of this ordinance are hereby declared severable.

SECTION 6. A copy of this ordinance shall be duly published in the official journal of this Governing Authority.

SECTION 7. This ordinance shall be effective upon the governing authority of the Town of Iota adopting a resolution consenting to its inclusion within the boundaries of the District.

This ordinance having been submitted to a vote, the vote thereon was as follows:

MEMBERS: YEAS: NAYS: ABSENT: ABSTAINING:

Alton Stevenson X

A.J. Broussard X

Kermit Richard X

John H. Quebodeaux X

Thomas J. Sonnier X

A.J. Credeur X

Thomas Benoit X

Felton Moreau X

And the ordinance was declared adopted on this, the 13^th day of April, 2010.

/s/ Terry Lacombe /s/ A.J. Credeur

Secretary‑Treasurer President

A motion was offered by Mr. Cade Benoit, seconded by Mr. Kermit Richard and carried, to accept the following recommendations of the Road and Bridge Committee:

RESOLUTION

BY MESSRS: CADE BENOIT AND KERMIT RICHARD

BE IT RESOLVED by the Acadia Parish Police Jury in regular session duly convened this 13^th day of April, 2010, does hereby accept the Meche and Wikoff Cove Bridge Projects as complete per request from the Louisiana Department of Transportation and Development.

ADOPTED: APRIL 13, 2010

ATTEST:

/s/ Terry L. Lacombe /s/ A. J. Credeur

TERRY L. LACOMBE A. J. CREDEUR

SECRETARY-TREASURER PRESIDENT

2.That the Police Jury approve the request from the Town of Basile for a waiver of fees for installation of a water line in Acadia Parish.

3.That the Police Jury approve the request from the City of Eunice for a waiver of fees for installation of a gas line along Sittig Road in Acadia Parish.

4.That the Police Jury accept the proposal of Coastal Timbers Inc. in the amount of $77,139.00 to provide the labor and materials for the replacement of the bridge on Muskrat Road.

5.That the Police Jury accept the proposal of Coastal Timbers Inc. in the amount of $105,500.00 to provide the labor and materials for the replacement of the bridge on Ellis Road.

6.That the Parish Road Manager draw up specifications for road side spraying and receive RFQs.

A motion was offered by Mr. Cade Benoit, seconded by Mr. Thomas Sonnier and carried, to accept following recommendations of the Finance Committee:

RESOLUTION

BY MESSRS: CADE BENOIT AND THOMAS SONNIER

BE IT RESOLVED by the Acadia Parish Police Jury in regular session duly convened this 13^th day of April, 2010, does hereby authorize the President to execute an Agreement with the Lafayette Juvenile Detention Home for the purpose of housing juvenile detainees from Acadia Parish in the amount of $125.00 per day.

ADOPTED: APRIL 13, 2010

ATTEST:

/s/ Terry L. Lacombe /s/ A. J. Credeur

TERRY L. LACOMBE A. J. CREDEUR

SECRETARY-TREASURER PRESIDENT

2. That the Police Jury declare as surplus a 2007 Kawasaki Mule and authorize the transfer to Solid Waste Department.

3. That the Police Jury declare as surplus a Top Hat Utility Trailer and authorize the transfer to Solid Waste Department.

4. That the Police Jury authorize the Secretary-Treasurer to advertise for material and services for period ending June 30, 2011.

5. That the Police Jury authorize Aucoin & Associates to prepare plans and specifications and advertise for bids to be received for renovation of the old Acadia Parish Jail.

RESOLUTION

BY MESSRS: CADE BENOIT AND THOMAS SONNIER

BE IT RESOLVED by the Acadia Parish Police Jury in regular session duly convened this 13^th day of April, 2010, does hereby authorize the President to enter into an agreement with the State of Louisiana Department of Health and Hospitals and sign the contract for renewal of WIC services.

ADOPTED: APRIL 13, 2010

ATTEST:

/s/ Terry L. Lacombe /s/ A. J. Credeur

TERRY L. LACOMBE A. J. CREDEUR

SECRETARY-TREASURER PRESIDENT

THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE MEETING, THE MOTION WAS OFFERED DULY SECONDED, THAT THE MEETING ADJOURN UNTIL THE NEXT REGULARLY SCHEDULED MEETING OF MAY 11, 2010, AT THE HOUR OF 6:30 P.M.

SECRETARY-TREASURER PRESIDENT